Rules can move emails to folders, play sounds, automatically reply, and much more.
We narrowed the list down to some of the best and most practical Outlook rules.
Move Sensitive Messages
You may receive an email that’s marked as confidential, private, or personal.
Why not move them to aspecific folderas soon as they arrive?
Check the box for Marked as Sensitivity.
Then, click “OK” and choose “Next.”
Check the box for “Move it to the Specified Folder.”
Optionally select any exceptions.
Then, give your rule a name and check the box for Turn on This Rule.
In the drop-down menu to the right, choose the pop in.
you’re able to use the default name or change it if you like.
Handle Automatic Replies
Another pop in of email that takes up space in your inbox is an automatic reply.
You might receive one if someone’sout of the officeor if you contact a company.
While these replies can be useful, they’re normally not actionable.
Check the box for Which is an Automatic Reply.
Then, choose “Next.”
Then, click “OK” and “Next.”
Add any exceptions in the following area, click “Next,” and complete the rule.
In the drop-down menu to the right, choose “Automatic Reply.”
Play a Unique Sound for Important Emails
We all know that some emails are more important than others.
In the Step 2 box, click “People or Public Group”.
pick the contact and click “From” at the bottom to add them.
If you want to add exceptions, select “Next” to add them and complete the process.
Otherwise, simply click “Finish.”
Make your selection and tap the plus sign on the right.
Then, just pick the text you want to display in the alert window.
Click “People or Public Group” in the Step 2 box.
opt for contact and click “From” at the bottom to add them.
Add any other contacts you want the same alert for and pick “OK” when you finish.
Make your selection and smack the plus sign on the right.
You canset up a template in Outlookand then automatically reply to particular messages you receive with it.
At the time of writing, this rule is only available in Outlook on Windows.
Check the box for the condition you want to use.
you’re free to choose more than one.
This can be specific words in the subject or through a certain email account.
Click “Next.”
Mark the option for Reply Using a Specific Template.
Then, click “A Specific Template” in the Step 2 box.
Use the drop-down at the top to choose the template location.
go for the template and pick “Open.”
Click “Next,” add any exceptions you want, and click “Next” again.
Complete the remainder of the rule and select “Finish.”
With these Outlook rules you’ll be managing your inbox like a pro.
For more, look at how touse rules for automatic BCCs in Outlook.
