Well show you what you’re able to do.
If you exceed this storage, you get the above error.
Touse the Mailbox Cleanup tool, first launch Outlook.
In the apps top-left corner, click “File.”
From the left sidebar, select “Info.”
On the right pane, click Tools > Mailbox Cleanup.
The Mailbox Cleanup tool is now open on your screen.
When youve finished using the tool, click “Close” to wrap up the tool window.
Save Attachments Outside of Outlook
Every email attachment counts towards your Outlook account storage.
This frees up your Outlook storage and still gives you access to your file attachments.
Next to the attachment in the email, hit the down-arrow icon and choose “Save As.”
Optionally, rename the attachment by entering a name in the “File Name” field.
Do that by selecting the same down-arrow icon next to the attachment and click “Remove Attachment.”
In the open prompt, select “Remove Attachment.”
Repeat the above steps until youve saved all your email attachments to your rig.
With this feature, you’re able to create a folder that only shows large emails.
This allows you to quickly find and remove unwanted memory-hogging emails from your Outlook storage.
To use that feature, launch Outlook.
In the left sidebar, click “Search Folders” and choose “New Search Folder.”
On the New Search Folder window, in the Organizing Mail section, click “Large Mail.”
In the Customize Search Folder section, select “Choose.”
Specify the email size and click “OK.”
Then, choose “OK” on the open window.
In Outlooks left sidebar, youll see your newly created search folder.
nudge the folder to find all the emails matching your specified criteria.
To remove an email displayed in this folder, right-click that email and select “Delete.”
Your deleted file still occupies your mailbox storage, as it still hasnt been fully removed.
Luckily, you could get Outlook to automatically and permanently remove items from the Deleted Items folder.
dive into the “AutoArchive” tab.
unlock the “Archive This Folder Using These options” option.
In the “Clean Out Items Older Than” menu, specify the time duration and the unit.
For example, clean out items that are older than 30 days.
This helps reduce your mailbox storage usage.
To use that feature, launch Outlook, select “File,” and choose “Options.”
In the left sidebar, click “Advanced.”
On the right pane, in the AutoArchive section, choose “AutoArchive configs.”
On the open window, turn on “Run AutoArchive Every X Days.”
Replace X with the number of days you want Outlook to archive old emails automatically.
In the During AutoArchive section, specify how the feature should archive items.
Then, click “OK.”
And youre all set.
