Quick Links
As an Outlook user, you’re likely aware of its robust feature set.
Here are several of theMicrosoft Outlook featuresyou should be using.
Toschedule an emailyou’re composing, go to the Options tab and pick “Delay Delivery.”
In the bottom section of the Properties window, check the box for Do Not Deliver Before.
Then, use the drop-down boxes to the right to pick the date and time.
Optionally, you’re free to use the additional features in the Properties box.
You have controls with Voting and Tracking Options at the top and additional Delivery Options at the bottom.
When you finish, click “Close” to apply the scheduling.
The Contact Group feature in Outlook helps you accomplish this.
Select “Add Members” and choose the location for your stored contacts.
Pick a contact from the list and click “Members” to add them.
Or, start typing the name of the group in the To field and select it from the suggestions.
choose the Rules drop-down menu in the Move section of the ribbon and pick “Create Rule.”
This lets you use a specific signature for business emails versus personal messages.
On the Email Signature tab, choose the email account at the top if you have more than one.
Then, select “New” on the right.
Repeat the same process to create additional signatures and select “OK” when you’re done.
If you set up a signature as the default, it appears in your email automatically.
Go to File > Options and select “Advanced” on the left.
Then, click “AutoArchive tweaks” on the right.
Complete each of the fields in the AutoArchive pop-up window for when andhow to archive your emails.
you could choose when to trigger the tool and receive a prompt before it runs.
When you’re done, click “OK” to apply the options.
You canconvert an email to a meetingin Outlook Calendar for a great time-saver.
Plus, the message that inspired the meeting is automatically attached to the event for reference.
You’ll then see a new event request window open with the email as the description.
On the Home tab, select “Filter Email” and pick an option.
Once you apply the filter, you’re free to adjust it if necessary.
When you finish with the filter, click “Close Search” on the right side of the ribbon.
Related:7 Underused Microsoft Outlook Features
