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Microsoft Word’s mail merge is an excellent productivity tool.
you might create some profiles, each tailored to specific email account.
A proper profile name lets you identify the email account that you associate with your mail profile.
If you see this screen, you have setup your mail profile successfully.
Now, we are ready to setup our Outlook’s contact folder.
Most web based email providers allow us to export our their address book into an Outlook-compatible data source.
For example, Gmail gives us the option to export our contacts into an Outlook-compatible CSV file.
The CSV file falls under the “Other program or file” category in Outlook.
Now, locate the CSV file that we just exported from Gmail address book.
Out of all these folders, the contact folder is the best option for our mail merge purpose.
The wizard is the best way for beginners to get started on their first mail merge exercise.
We can start writing our email message from a blank document, a template, or an existing document.
Choose our Outlook contact folder as our mail merge distribution list in step 3.
We have the option to use any of the mail profile that we setup in our system.
Your contact count should be more than zero if Outlook imported your Gmail address successfully.
Choose the people that you want to include in your email distribution by ticking the appropriate check boxes.
We have to use macro to do them in mail merge, preferably before we complete the wizard.
Paste this macro code, written by an expert macro coderhutchinsfairy, into the blank pane and save it.
hit the “Electronic Mail…” link to send out your message.
Place the appropriate merge fields, surrounded with a chevron, into the subject line.
Download the add-in, unzip it, and you’ll find that the add-in comes as Word Document templates.
Go back to your mail merge document and split documents into individual files.
A new word document window should appear, and smack the “Merge to Email” add-in button.
Simply nudge the ‘Ok’ button on the yellow dialog, since we already prepared the data file.
Word, with its many useful features, is truly a great productivity tool.
We look forward to write more Word articles for our readers.
In the meanwhile, check out the otherWords articleson our site.
