Let’s look into this in more detail.

Excel’s TAKE function only works in Microsoft 365 or Excel for the web.

You’re now ready to extract data.

Data unformatted-2

In our case, we’ve chosen cell J2 and the header “Top 5.”

Then, add a comma.

In our case, we want the top five employees.

Excel sheet with the ‘Format As Table’ option highlighted.

Therefore, we throw in “5” and add a comma.

If we wanted the last five rows, we’d key in “-5”.

To extract all rows, simply don’t include the number, and add the comma.

Excel sheet highlighting where the table name can be amended.

Again, jot down “-” if you want to extract the lastxcolumns.

To extract all columns, miss out the number and press Enter.

You will now see the desired outcome.

Excel sheet with a table of data and a place for our first formula to be inserted.

Remember to filter the corresponding column in your table.

For example, let’s say we want to work out the average earnings of the top five employees.

You now have a fundamental understanding of how the TAKE formula works in Excel.

Excel sheet with the first part of the TAKE formula typed into a cell and the table name appearing as an option to include within the formula.

Excel sheet showing the result of using the TAKE formula in conjunction with an ordered column of data in the table.

Excel sheet showing the length of the longest five payrolls using TAKE and a named column within the formula.

Excel sheet with the top five average calculated through the AVERAGE and TAKE functions being used together.