With that in mind, using conditional formatting can help eliminate these two hurdles.

Conditional formatting formats a cell or a range of cells based on conditions you have applied.

How Do You pull up the Conditional Formatting Tool?

A magnifying glass showing some conditional formatting options in Excel.

Lucas Gouveia / How-To Geek

From there, you’ll see the many different options available.

I’m not going to run througheveryuse of conditional formatting, as there are hundreds!

This is a really effective way of efficiently cleaning up your spreadsheet.

The Excel Conditional Formatting menu is highlighted.

I use this tool all the time on my vacation packing list.

Define the formatting you want for these cells by clicking “Format.”

I can now go and delete one of each item that is duplicated.

The Excel New Formatting Rule dialog box, with ‘Format Only Cells That Contain,’ ‘Specific Text,’ and ‘Containing’ highlighted. Then, ‘Steak’ is typed into the empty text field, and ‘Format’ and ‘OK’ are highlighted.

As a result, I’ll end up with a nice, tidy spreadsheet.

Simply click “Unique” instead of “Duplicate” in the relevant drop-down menu.

To do this, I make Excelautomatically highlight the highesttwo ratings for each game.

An Excel spreadsheet with conditional formatting applied to cells containing the word ‘Steak’ in column C.

First, opt for data range you want to evaluate.

In my case, it will be the first column containing data.

Then, in the Conditional Formatting menu, click “New Rule.”

The Excel New Formatting Rule dialog box, with ‘Format Only Unique Or Duplicate Values,’ and ‘Duplicate’ highlighted. Then, ‘the ‘Format’ and ‘OK’ buttons are also highlighted.

Next, in the number field, pop in the parameters of your conditions.

Also check the “%” box if you want to state your parameters as a percentage.

We now want to see all the jobs that a certain family member has been assigned.

An Excel spreadsheet with conditional formatting applied to cells containing duplicates.

To do this, first select all the data you want to search.

Then, in the Conditional Formatting menu, click “New Rule.”

Next, in the second drop-down field, click “Equal To.”

An Excel table containing players’ numerical ratings across three games.

In our case, that’s B1.

You could also choose the variable value from adrop-down list you create in Excel.

However,conditional formatting is equally useful for comparing numbers within a range.

The Excel New Formatting Rule dialog box, with ‘Format Only Top Or Bottom Values’ and ‘Top.’. Then, ‘2’ is typed into the numerical field, and the ‘Format’ and ‘OK’ buttons are also highlighted.

First, go for the data you want to use.

In our case, it’s the ratings from the first game in column B.

An Excel spreadsheet with conditional formatting applied to the top values.

An Excel table containing several household jobs and the family members assigned to each across three days.

The Excel New Formatting Rule dialog box, with ‘Format Only Cells That Contain’ highlighted. ‘Cell Value’ and ‘Equal To’ are selected in the drop-down box, and then the value in cell B1 is selected as the parameter. Then, the ‘Format’ and ‘OK’ buttons are highlighted.

A table in Excel with several cells highlighted based on the value of the cell at the top. In this case, ‘Paul’ is typed into the cell at the top, and all cases of ‘Paul’ in the table are highlighted.

A table in Excel with data bars conditional formatting applied.