I use Outlook as my primary email client, and here’s how I efficiently manage my inbox.
It also makes it easy to find old emails if it’s crucial that you reference them.
Then, within each main folder, create subfolders.
Lucas Gouveia / How-To Geek | Microsoft
Likewise, within the ‘Clients’ folder, create subfolders for emails you’ll receive from each client.
This helps automate email organization, leaving less manual work for you.
Then, choose “New Rule.”
For instance, you cancreate a Quick Stepto archive emails or move them to a specific folder.
Go to the “Home” tab and select arrow in the bottom-right corner of the Quick Steps section.
Once configured, save the Quick Step by clicking “Finish.”
you might also create shortcuts for these Quick Steps if you want to boost your productivity.
Outlook will then remember this preference and direct similar emails to the Focused tab in the future.
Next, navigate to Mail > Layout and select “Sort Messages Into Focused and Other.”
Click “OK” to save the changes.
Archiving helps declutter your folders, making it easier to focus on important emails that remain.
Since archived emails are not deleted, you might retrieve them later if necessary.
I personally find this method convenient for archiving emails.
For instance, emails flagged for tomorrow are meant to be followed up on the next working day.
Implement the tips mentioned above to boost your inbox efficiency in Outlook.
